Tools and templates for the person who got handed the event
You didn't ask to plan the offsite. Now you're pricing a ballroom, reading a contract you've never seen before, and explaining the number to finance. These tools give you a defensible figure in seconds, free, with no login and nothing leaving your browser. When you're ready for real quotes, the directory connects you with up to three venues that fit.
Calculators & Tools
Instant, client-side estimators. Nothing you type leaves your browser, and every result is yours to copy or print.
Event Budget Builder
Add venue, F&B, AV, staffing, and the rest, then see the total, the per-head cost, and a contingency line you can defend.
Open the tool →F&B Minimum Estimator
Find out whether your headcount and menu clear the food-and-beverage minimum a venue will write into the contract.
Open the tool →Room-Block Sizer
Pick the block size that covers your out-of-town guests without leaving you on the hook for empty rooms.
Open the tool →AV Cost Estimator
Get a ballpark AV number before the quote lands, and a flag for the in-house markup you're probably paying.
Open the tool →More calculators are landing through the catalog build: a capacity fit checker, a per-attendee all-in estimator, an attrition risk model, and a deposit ladder planner.
Templates & Checklists
Venue-ready documents you can grab in one click. Free and ungated, every one.
- Venue RFP Template A clean, venue-ready request for proposal. Fill it in, print it, or save it as a PDF from your browser.
- Site-Visit Checklist A 40-point walk-through so you ask about loading docs, power drops, and ceiling height before you sign, not after.
- Run-of-Show Template A minute-by-minute production schedule from load-in to strike, ready to hand to your AV crew and banquet captain.
Budgeting & Contracts
Price the whole event before you sign, and read the clauses that decide your final bill.
- Total Cost-of-Event Builder: the master budget, per-head and by category.
- Attrition risk, deposit ladder, and service-charge decoder tools are in the catalog build.
Guides & Playbooks
The reasoning behind the numbers, from planners who booked the rooms.
- Read the planner notebook for the reasoning behind F&B minimums, attrition clauses, and AV markups.
- Each calculator links to its companion article when you want the full breakdown.
City & Venue Intelligence
What an event actually costs where you're holding it, and which months book up first.
- Browse venues by category and city to see real capacities and locations.
- Per-head cost by city tier and a best-months-to-book tool are next in the build.
Get started
Save your work and get quotes when you're ready.
A free account is one email and a one-time sign-in link. No password. It lets you save calculator results, shortlist venues, and email yourself your saved files. That's it.
Common questions
- Do I need an account to use these tools?
- No. Every calculator, template, and checklist is free and works without signing in. Nothing you type into a calculator leaves your browser. A free account only adds the option to save a result or shortlist venues for later.
- Are the numbers in the calculators accurate?
- They are planning estimates built from typical price ranges a corporate planner would recognize, not quotes. Use them to set expectations and check a vendor's number against a sane range. The final figure always comes from the venue contract.
- How is this different from your blog?
- The blog explains the reasoning; the tools do the math. Each calculator links to the matching article when you want the why behind a number, and each article links back to the live tool when you just want the result.
- What does it cost to get quotes from venues?
- Nothing. Requesting quotes through the directory is free for planners. We share your inquiry with up to three matching venues so you hear back from real options, not a call center.